Built for Landlords Who Manage 1–50 Units
Without the Enterprise Price Tag

Why Small Landlords Need Property Management Software in 2026

If you manage 1–50 rental units, you might think property management software is overkill. After all, can't you just use a spreadsheet and text your tenants when rent is due? Technically, yes — in the same way you could technically do your taxes with pencil and paper.

The reality is that managing even a single rental property involves dozens of recurring tasks: rent tracking, maintenance coordination, lease management, financial reporting, tenant communication, and legal compliance. Do the math on what your time is worth, and even a 5-unit landlord is spending $200–$500/month in time on tasks that software could automate.

The Real Cost of "Free" Property Management

Many landlords tell themselves they're saving money by not paying for software. But "free" management typically comes with hidden costs:

• Missed late fees — Without automated tracking, landlords miss 15–20% of late fee opportunities, costing $50–$200/month.
• Tax reporting errors — Manual tracking leads to missed deductions worth an average of $1,500–$3,000 annually.
• Slower maintenance response — Manual coordination adds 2–3 days to repair times, increasing tenant dissatisfaction and turnover.
• Vacancy gaps — Without automated lease renewal reminders, landlords average 2 weeks longer vacancy between tenants.

At $0.50/unit per month, PropsManager pays for itself many times over just through better late fee collection and tax tracking alone.

How PropsManager Compares to Free Tools

Free tools like Stessa, Avail, and TurboTenant are great starting points. But they're designed to get you in the door — not to actually manage properties efficiently. Here is where they fall short:

• No AI automation — Free tools can't predict late payments, route maintenance requests, or automate workflows.
• No customization — You get what you get. If a feature doesn't exist, too bad.
• Limited reporting — Basic income/expense summaries don't satisfy tax accountants or investment partners.
• No dedicated support — Community forums and email-only support when you need help the most.

Getting Started in 30 Minutes

PropsManager is designed for landlords who've never used property management software before. Here is how the setup works:

1. Sign up for free — No credit card required for the 6-month trial.
2. Add your properties — Enter address, unit details, and upload photos. Takes 5 minutes per property.
3. Add your tenants — Enter contact info, lease terms, and rent amounts. We'll send them portal invitations.
4. Set up payments — Connect your bank account for ACH deposits. Tenants can pay via ACH or credit card.
5. Turn on automation — Enable rent reminders, late fee rules, and maintenance workflows.

That's it. In under 30 minutes, you'll have a fully operational property management system that runs itself.